'Computerized Payroll System Essay\r'

'INTRODUCTION\r\nTechnological advances in the ago few decades take in greatly increased the combative nature of the economic business world. Companies select utilize softwargon, estimaters and the Internet to trans plaster cast their businesses from local places of business to bailiwick and global market competitors. more companies have responded to these changes by automating their business processes and capturing industry-re deepd training and using it to their advantage. applied science has too forced businesses to remain flexible, adapting their operations to newer and better scientific advances. sufferroll strategy is the sum of all financial records of salaries for an employee, wages, bonuses and deductions. In accounting, pay offsheet refers to the fare paid to employees for function they establishd during a certain period of sentence. Because m unrivaledy was tortuous troupe convert their payroll into a visualiserized to offer accurate result and to finish the feat in no succession. The manager is non aware of the time of admission of the employee because of this, the manager canful’t code accurately of what time the employee enter.\r\nTherefore it is necessary to have an machine-controlled timekeeping transcription. Today’s automate timekeeping engine room is a powerful resource for businesses, both enormous and small. It is designed to offer exceptional convenience, and to substantially alter profit margins by reducing the cost of labour. Many companies that are considering an automated timekeeping system are prompt primarily by the convenience it provides. However, what is frequently unmarked is exactly how much companies save by introduce their employees with an automated solution. An integrated and automated timekeeping approach result not only when pay for itself year-after-year, but go away in any case return immense savings. It is at that placefore a great advantage if the proposed enu meraterized payroll system with automated timekeeping is applied. It would greatly help the manager to monitor his employee if there are always late and it easily to compute for the salary of all(prenominal) employee. Applying the computerized payroll system hand alone induce much more accurate numeration of the salary.\r\n1.1Statement of the conundrum\r\nGeneral Problem\r\nHow to break dance a Computerized payroll department System and clippingkeeping Monitoring with\r\nFingerprint Technology for the Municipality of Kawit?\r\nSpecific Problems\r\n•How to develop a faculty that give compute the employee’s salary? The gracious option Management Officer 4 lead compute the salary based on the timekeeping of the employee. They use MS Excel in computing the salary, even though they use MS Excel they need to scuttlebutt all the necessary info needed for the computation. It is accustomed to typographical errors and can be easily manipulated. •How to deve lop a mental faculty that go forthing generate innate reports? Preparation of reports such as payslip, payroll stocky and disposal reports they use MS Word and MS Excel. It is a very tedious process in the part of the accounting someonenel and again disposed to typographical errors and miscalculations. •How to provide a staff that leave alone be able to monitor the time â€in / appear of the employee? The physical composition is currently using Bundy time to monitor the attendance of employees. But it didn’t literally track the attendance because it easy for the employee to fake the records.\r\n1.2 Overview of the reliable State of the Technology\r\nPresently, all employee start at 8:00 AM and ends at 5:00 PM. The company uses Bundy clock in logging in and away of their employees. From Monday to Friday, at 8:00 am, the HR collects the time neb to ascertain the present headcount of the company. The purpose of checking is for substantiation of the employ ee’s attendance. The employee should inform the company before 7am in filing absence seizure. The employee must report to his respective supervisor if he is late for information thus it pass on be deducted to his salary. If the employee forgot to log-in then the HR ordain decide what to do to that employee. The HR or Human Resource Management is the one who prepares the salary of the employees. HR similarly collects the time card from the storage and also checks if the employee time in and time out, afterwards the HR volition give the time card to the control. The accountant allow for compute the salary and deductions then the accountant lead give it to the treasurer to prepare the vouchers for each employee and prepares the calculate for the salary, and then the treasurer get out give it to the Municipal Mayor, the one who depart approve the budget releasing; afterwards the HR will fit the cheque for the withdrawal of the budget.\r\nTheir cut-off is every 10th a nd twenty-fifth of the month. After the cut-off period the attendance of the employee resumes, if there will be absences and late for the permanent locomoteer it will be deducted in the spend leave enchantment the casual worker if there are absences and late it will be deducted to their salary. If they didn’t log-out for a day, it will be considered as under time. For permanent employee it will be deducted to their vacation leave. For every employee they have 15 vacation and sick leave. In applying vacation leave the employee must shoot down the request 10 years before the leave. In applying sick leave the employee must provide a medical certificate if he is absent for more than three old age plot if he is absent for 1 to 3 days he can go back to work without providing a medical certificate.\r\n2.1Proposed Research Project\r\n2.1.1General Objectives\r\nTo provide and develop a Computerized Payroll System and epoch retentivity with Fingerprint technology that will rem ediate the current Payroll System and Time Keeping of Municipality of Kawit.\r\n2.1.2Specific Objectives\r\n•To develop a module that will compute the employee’s salary. The proponents will develop a module that will compute the salary of every employee accurately based on the integrated timekeeping of the employee. •To develop a module that is able to generate essential reports. The proponents will develop a module that will be able to generate reports such as mundane time Reports (serves as replacement to the time card), division reports based on the record of the employee •To provide a module that will be able to supervise time â€in /out of the employee. The system will automatically monitor and record the attendance of the employee by fingerprint technology so that the employee must time â€in/out by themselves unlike antecedently it can fake the records.\r\n2.2.3 Scope and Limitations\r\n2.2.3.1 Scope\r\nThis psychoanalyse is about the coverage of the proposed payroll system and timekeeping. It covers the side by side(p) qualification.\r\nFile maintenance faculty\r\nEmployee file module †includes all information about the employee such as fingerprint of the employee, work schedule, position, division, and basic information. Includes adding, updating and archiving employee records subdivision file module †includes the organization department and department code\r\n operations\r\nSalary Computation †The system will compute salary base on employee’s attendance and region. thirteenth Month Pay †A module for employee’s that are grateful for 13th month pay. All employees that will work until the end of the year will receive the 13th month pay. Agency office †includes the deducted fee for the government agency such as GSIS, PAG-IBIG, Philhealth and withholding tax. Employee leave †includes the employee’s leave such as vacation leave, sick leave Employee Loan- includes all employee’s information such as load type, loan amount etc Other Deductions and Earnings †a module that includes another(prenominal)wise deduction and earning such as bonuses or other incentives.\r\nReports\r\nPayslip †contain all information about the employee’s salary and deduction. GSIS Contribution Reports †Reports that contains employee’s total contribution per month for GSIS. PhilHealth Contribution Reports †Reports that contains employee’s total contribution per month for PhilHealth. Pag-big Contribution Reports †reports that contains employee’s total contribution per month for Pag †Ibig BIR/Withholding Tax Report †reports that contains employee’s total tax for a month. Payroll abstract Report †-reports that contains information about employee’s payroll. fooling Time Reports †reports that contain the attendance of the employee’s. Serve as an alternative to the time card o f the Bundy Clock consecrate form †a blank leave form for leave request.\r\nSystem Security\r\nPassword- for security purposes that only the administrator and the HR knows the password. Administrator Level †have the full get at on the system. HRMO Level †can only access the attendance and monitor the leaves and absence of the employee. Accountant Level †can only access the transaction and the computation of the employee’s salary and the one that sets the computation in the option. Audit trail- serves as superfluous security that measure all the login activities using the system, it will logged into the table including the username, time, date, and the task done.\r\nTimekeeping\r\nFingerprint Technology †module that uses fingerprint technology for timekeeping Numeric Keypad Module †Module that uses numeric keypad technology that serves as an alternative if the fingerprint technology having technical problems. Timekeeping adit†module that manually input the employee’s attendance, it serves as a back-up for the system.\r\nBack-up and Recovery\r\nThe system has backup capabilities allowing the user to create a backup of the database which will be stored on secondary storage devices. It will also automatically back-up every cut off. If the program file of the payroll system are damage or corrupted there will be a duplicate copy either on the CD or secondary hard disk.\r\nLimitation\r\nThe show is limited and focused only in the payroll system and the timekeeping monitoring of the organization however its potentiality is limited and cannot do the following task: •Employees are subjected to have only 2 accounts in regards to timekeeping (time-in and time-out). • barely employees that work in the municipality building are include in the proposed payroll system. An employee working outside the municipality is not required to time in and time out in the municipality. •In case of power failure, th e attendance of the employee will record temporarily on a log book until the power come back. The data gathered on the log book will be transferred to the computerized system.\r\nChapter 2\r\nTheoretical Framework\r\n2.1 presentation\r\nInformation System (IS) implemented within an organization for the purpose of improving the effectiveness and efficiency of that organization. Capabilities of the information system and characteristics of the organization, its work systems, its people, and its development and implementation methodologies unneurotic determine the extent to which that purpose is achieved.\r\nTransaction touch on System (TPS) is a type of information system. Transaction Processing System collects, store, retrieve and modifies data that stored in an information system of an organization. Transaction processing system guarantees immediate action to negotiations made by persons and companies involved. It ensures a smooth flow of transaction, isolating particular minutes that have no credible assurance of the sedate data’s authenticity A suppositional framework is a collection of interrelated concepts and provides definitions of relationships amid all the variables. Theoretical framework helps researchers to determine problem areas, research questions that need to be addressed and the methodology in which helps to find an answer to the research questions.\r\n2.2 Time Keeping\r\nTimekeeping is the monitoring of attendance of employee in time! A timekeeper is an instrument or person that measures the passage of time; in the case of the latter, often with the assistance of a clock or stopwatch. In addition, the timekeeper records time, time taken, or time be during events such as sports matches. They can then support operational decisions to increase productivity and reduce crunch costs.\r\n2.3 Fingerprint Technology\r\nFingerprint technology refers to the automated method of verifying a match among two human fingerprints. Fingerprints are one of many forms of biometrics used to identify individuals and verify their identity.\r\n2.4 Payroll System\r\nA computerized payroll calculates and tracks employee salaries, wages, bonuses, tax withholdings, and deductions. It prints employee pay checks, provides reports to better manage employee pay records, and generates complete weekly, monthly, quarterly, and annual payroll tax-related forms and reports. It is also used in automating and providing by the bye and accurate payroll processing for all types of employees. The computerized payroll is designed to process all types of payroll proceedings for the purpose of computing and paying employees hence, computerization makes generating payroll a much simpler and quicker process than if onerous to perform these duties manually.\r\n'